27 May Workplace Productivity Killers
Technology. There’s a lot to like about how it has impacted modern business culture. Automation is playing a big part among organizations, giving everyone access to affordable and cutting-edge marketing, sales, and strategy tools, amongst many others.
These rules, however, come with a cost and might not be doing you the good that you think. Let’s explore how some technological advances and collaborative communication concepts might sound like great ideas, but could be hindering our professional time management efforts. You might consider making some course corrections in the following areas to help your team hit the mark moving forward.
Meetings sound great and make a lot of sense in theory. Gathering those with a shared work goal together, and creating a plan to share ideas, and get things accomplished sounds very productive. However many times, meetings can fall into major time drainers, with not much getting accomplished.
Some might even say that work meetings are places where productivity goes to die! In the past years, many tech tools have sprung up to offer options for remote meetings to reduce the logistical stress of getting everyone in the same place at the same time.
Sadly, many of us still end up wasting a lot of our day sitting in unproductive meetings with our coworkers. There are some strategies to put into pay to help. First, work to keep meetings short and to the point. Consider opting for a few isolated topic meetings as opposed to the one time weekly sit down. Come prepared to meetings, and set the expectation that your team should do the same. Always be sure to always establish a clear action plan before starting any meeting.
Open Office Floor Plans
Open floor plans can increase the appearance of transparencybut can consequencily become productivity nightmares. Many workers prefer privacy and focus while at work and that the structure of open offices makes interruption a more common disturbance.
The good news here is thatjust the act of setting up physical dividers as makeshift cubicles can help reduce the loss of daily intteruption. Your team can also try methods of time management to emphasize focus. Encouraging employees to politely let their interrupting coworkers know that they are at work on a task, will allow them to get back to them later and focus on job at hand.
Workplace Apps like Slack can be the answer for fun and purposeful interaction. The use of office friendly messaging tools is a fantastic way to source quick answers and engage in other forms of quick communication.
On the contrary, apps like HipChat and Google Chat can quickly turn into distractions and productivity inhibitors. The negative aspect of messaging tools can show when users feel obligated to continually monitor them. The best thing to do is encourage your team to only use messenger apps for real time, deadline-focused projects needing an immediate response, and save other forms of workplace communication for email etc.
Personal Tech Use at Work
The use of personal technology has been important for employees and employers looking to embrace more mobility and flexibility in the office. However, poorly managed tech offerings can end up eating away at worker productivity.
The problem is that when employees start taking ad hoc approach to using their personal phones for work, the result is often a distracting mix of alerts, calls, and emails into their work day hours.
If you can take a look at your current protocols for personal technology in the office, consider whether you have the budget to equip everyone with work-only devices to better deal with a force of focused workers.
Too Many Rules
Some have found that the use of too many rules in the workplace actually inhibits employee engagement and efficiency. Experts argue that the overuse of company regulations leads to staff time wasted on navigating complex processes instead of boosting the bottom line.
Instead of getting rid of rules, prioritize streamlined systems for reporting workplace injury and harassment, as well as procedures for maintaining customer confidentiality. Take a good look at rules that veer into micromanagement territory, and consider enlisting policies that value trust and independence.